HOA Management
Miami-Dade HOA boards choose FPMS for transparent financials, direct manager access, and nearly 20 years of South Florida expertise. No onboarding fee.
What Is HOA Management?
Professional Management So Your Board Can Lead
HOA management is a professional service in which a licensed management company handles the day-to-day operations of a homeowners’ association on behalf of its elected board of directors. This includes financial administration, assessment collection, vendor coordination, maintenance oversight, rule enforcement, and compliance with Florida HOA statutes under Chapter 720.
The board of directors retains full governance authority. The management company provides the operational infrastructure, licensed expertise, and dedicated staff to execute those decisions, so board members can focus on leading rather than managing day-to-day administration.
In Florida, HOA management companies must be licensed by the state and operate under DBPR oversight. Working with a credentialed management partner ensures your association stays compliant with Florida law.
Florida DBPR Licensing
In Florida, community association management companies must hold a valid license issued by the Department of Business and Professional Regulation (DBPR). Individual managers must hold an active LCAM (Licensed Community Association Manager) credential.
Always verify licensing before signing a management contract. Florida’s DBPR license lookup is publicly available at myfloridalicense.com.
- Active LCAM licensure, verifiable through DBPR
- Company license in good standing
- No disciplinary history on record
Your Evaluation Checklist
What to Look For in a Miami-Dade HOA Management Company
Not every management company is built the same. Before your board signs a contract, here’s what’s worth asking about directly.
Verified LCAM Licensure and Company Standing
- Florida requires active LCAM credentials for individual managers and a valid DBPR company license. Both are publicly searchable. Check before you sign anything.
Dedicated Financial Staff With Defined Roles
- One person handling collections, payments, and accounting is a recipe for errors. Look for firms where AR, AP, and financial oversight are handled by separate staff with defined responsibilities.
Real-Time Access to Your Community's Finances
- Monthly reports aren't enough. Your board should be able to see what's happening with your money when you need to, not 30 days later.
A Manager You Can Actually Reach
- Call centers and ticket systems create delays your community can't afford. Ask specifically: who answers when something goes wrong, and how quickly?
Experience With Your Community Type
- HOAs, condos, high-rises, and townhomes each operate under different Florida statutes and have different management needs. Make sure the firm has relevant experience.
Working Knowledge of Chapter 720, Chapter 718, and Local Ordinances
- Florida HOA and condo law changes regularly. Your management partner should stay current and apply that knowledge before issues arise, not after.
A Portfolio Size That Allows Real Attention
- There's no magic number, but a manager stretched too thin will eventually deprioritize your community. Ask how many communities each manager actively carries.
References From Boards They Currently Manage
- Not just website testimonials. Ask for actual board members you can call with a direct question. Any reputable firm should be willing to provide them.
Why FPMS
Why Boards Choose FPMS
Licensed Expert Team
Our licensed Community Association Managers hold LCAM, CMCA, and AMS credentials. LCAM is required by Florida law; CMCA and AMS are national designations issued by CAI. Your board works with credentialed professionals.
Technology That Works for You
Our management platform gives boards 24/7 access to financials, documents, work orders, and violation records. No waiting for monthly reports to get the information you need.
Miami-Dade Local Expertise
Nearly two decades of serving South Florida communities means we know the vendors, the statutes, and the market. We leverage those relationships to get your community competitive pricing and reliable service.
Financial Management
Your Finances Handled by a Dedicated Team
What separates FPMS’s financial management is team structure. Your community’s finances are handled by professionals with clearly defined roles, each accountable for a specific function.
We provide complete financial transparency through detailed monthly statements, budget preparation, and careful monitoring of expenditures. We assist with annual audits, maintain multiple secure banking accounts, and provide expert guidance on reserve studies and long-term financial planning, ensuring your community maintains adequate funding for future needs.
- Vital financial services include:
- Professional assessment administration
- Strategic budget development
- Reserve fund management
- Vendor payment processing
- Audit coordination
FPMS Financial Team Structure
- Audit coordination
- Dedicated to assessment collection, delinquency tracking, and homeowner payment management.
- Accounts Payable Specialist
- Dedicated to vendor payments, invoice processing, and expenditure tracking.
- CPA-Credentialed Senior Accountant
- Reviews all financial activity, oversees budget preparation, and ensures accuracy across your association's books.
Most firms combine these roles. At FPMS, each function has a dedicated specialist, so nothing falls through the cracks.
Community Types
- Community Association Management
- Condo Management
- Townhome Management
- Single-family Management
- High Rise Condo Management
- Government Assistance Housing
- Commercial Property Management
- Developer Services
What We Manage
What FPMS Manages for Your Board
- 01
Board Support & Meeting Management
- Meeting scheduling, agenda preparation, minutes, board member guidance, governing document interpretation, and implementation of board directives.
- 02
Financial Administration
- Assessment collection, budgeting, reporting, delinquency management, and reserve fund guidance.
- 03
Vendor Management
- Vendor selection, contract negotiation, service coordination, and quality oversight across all community needs.
- 04
Rule Enforcement
- Fair, consistent violation notices, hearing coordination, fine collection, and legal counsel referral when needed.
- 05
Maintenance Coordination
- Preventive programs, after-hours emergency response, inspection schedules, and common area upkeep oversight.
- 06
Board and Resident Portals
- Board members and residents access financials, documents, work orders, and community updates through CINC, FPMS's management and portal platform.
FAQs
Common Questions from HOA Boards
These are the questions we hear most from Miami-Dade board members evaluating management companies. If yours isn’t here, we’ll answer it directly.
What makes FPMS different from other HOA management companies in Miami-Dade?
FPMS is a boutique management firm that manages a selective portfolio of communities to maintain high service quality. Our management team holds LCAM, CMCA, and AMS credentials. Financial management is handled by dedicated AR and AP specialists and CPA-credentialed senior accountants, roles often combined at other firms. Board members have direct access to experienced leadership, and we are recognized for providing clear, practical answers. We have served Miami-Dade communities since 2008.
What HOA management services does FPMS provide in South Florida?
FPMS offers comprehensive HOA management including board support, financial management, assessment collection, maintenance coordination, vendor management, rule enforcement, and compliance with Florida HOA statutes throughout Miami-Dade and surrounding counties.
How does FPMS support HOA boards in Florida communities?
FPMS provides expert guidance to HOA boards through meeting coordination, agenda preparation, minute documentation, policy development, governing document interpretation, and implementation of board directives while ensuring legal compliance with Florida laws.
What financial services does FPMS provide for Florida HOAs?
FPMS offers complete financial management including budget preparation, assessment collection, accounts payable/receivable, financial reporting, delinquency handling, insurance administration, and coordination with legal counsel for collection matters.
How does FPMS ensure Florida HOA legal compliance?
FPMS maintains expertise in Florida HOA statutes, monitors legislative changes, provides governing document interpretation, assists with updates and amendments, and ensures associations comply with all state and local legal requirements.
What maintenance services does FPMS coordinate for South Florida HOAs?
FPMS coordinates comprehensive maintenance including preventive maintenance programs, emergency repairs, landscaping oversight, common area maintenance, vendor selection and supervision, and energy conservation initiatives.
How does FPMS handle HOA rule enforcement in Florida communities?
FPMS manages rule enforcement through fair and consistent application of community standards, violation notices, hearing processes, fine collection, and working with legal counsel when necessary, all in compliance with Florida statutes.
What makes FPMS qualified to manage Florida HOAs?
FPMS has licensed Community Association Managers with decades of experience in Florida HOA management, deep knowledge of local laws, established vendor relationships, and proven track record serving South Florida communities.
How does FPMS communicate with HOA residents in managed communities?
FPMS maintains open communication through multiple channels including online portals, newsletters, community meetings, digital maintenance requests, email updates, and responsive customer service for resident inquiries and concerns.
What reporting does FPMS provide to Florida HOA boards?
FPMS provides comprehensive monthly financial reports, budget analysis, maintenance summaries, violation reports, and customized reporting to keep HOA boards fully informed of their community’s operations and financial health.
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