Board Relations: Meet with the Board of Directors periodically to review financial reports and discuss upcoming goals and activities for the Association. Prepare Management Reports.
Declaration & By-Laws: Review, interpret and modify the Associations governing documents in accordance with the Board of Directors objective.
Rules & Regulations: Guide the Board with the development or update of rules and regulations along with enforcement procedures. Creation of door-tag templates, letters and follow-up.
Correspondence: Prepare and distribute Association correspondence and notices. Develop and maintain effective complaint procedures. Respond to inquiries in a timely manner.
Annual Meeting: Prepare agenda and coordinate notices as per Florida Statute requirements, mail proxies, ballots, voting certificates. Conduct annual meeting and elections as per by-laws and state regulations.
Board & Special Meetings: Prepare agenda and coordinate notices as per Florida Statute requirements, post agenda, attend monthly meetings and assist in the preparation of minutes of the meeting.
Insurance: Review insurance coverage and present recommendations. Negotiate competitive coverage options for the Association. Assist in processing claims related to the property.
Office Services: Maintain central business office for the Association. Answer phone calls; greet owners and vendors on behalf of the Association.
Record Maintenance: Maintain current records including resident and unit owner information, contracts, insurance information, accounting records, and a vast variety of other miscellaneous official records for the Association.
Association Approvals: Prepare Association application package for potential buyers and tenants. Run nationwide criminal background checks and credit reports. Forward packages for Board approval. Implement screening process to familiarize residents with current rules and regulations. Execute notarized approval letters if required.
Legal: Facilitate legal counsel assistance in appropriate matters. ie: Collections, suits and more.
Energy Conservation: Analyze and propose energy conservation measures.
Newsletter: Assist the Board of Directors in the creation of an Association newsletter.
24/7: Accessible 24 hours a day, 7 days per week for emergency services.